I- Objectives:
The primary objective of this Organizational
Directive is to establish a Framework for
Delegations of Authority that will allow management
practices to identify, formalize, delegate and track
the exercise of authority in OEC in a uniform and
coherent manner. The Framework for Delegations of
Authority will allow all OEC personnel access to
current information on authority within OEC, and
will improve the understanding of authority, the
transparency of OEC operational process and will
result in improved accountability. The secondary
objective of this Organizational Directive is to
support the practice approach by ensuring that the
Framework for Delegations of Authority functions as
a decentralization but self-sustaining mechanism
within each practice.
II- Sources of authority in OEC:1. For the
purposes of this Organizational Directive, the
highest source of authority in OEC is the OEC By
law, updated,
2. The Code of Ethical Principles and Conduct,
3. The Financial Policy, updated and
4. The present Organizational Directory
III- Effective date
The Delegation of Authority, based on the stated
objectives, is established in the following
framework with instructions and condition respecting
the obligations set in the sources of authority II
above. The delegates are made to positions at the
most appropriate level and practical operations in
OEC, tabled in function of reality and necessary or
urgent needs. This Organizational Directive shall
enter into force on …………. 2013.
Delegation of
authority framework
|
Delegate |
Delegated Authority |
Consultative Committee:
Management Committee (MT) |
Delegating
Official |
|
Permanent Delegation |
|
Chairman of Management
Committee |
Authorized to sign communication papers with
all donors and
institutions supporting the organization in
the view of strengthening good practice for
the interest of children and people with
disabilities; sign invitation and inquiry
papers for fact-finding to maintain the rule
of law, transparency and responsiveness;
sign invitation for special or extra meeting
to prevent risk and ensure “Good
Governance”. |
Executive
Director |
|
Project Managers |
Authorized to sign any expenditure worth
from $50.00 downward. |
No |
Executive
Director |
|
Authorized to do internal and external
communication, as well as with donors in
quality of exchanging or clarifying
information without affecting or deviating
from the agreement, with always CC to admin
and Executive Director. |
|
Admin Manager |
Authorized to do internal and
external general correspondence as provision
and exchange of information, but not in
quality of policy maker or of decision
maker, with always CC to Executive Director
or the chargé of current affairs.
|
|
Financial
Manager |
Authorized to do internal and
external general financial correspondence
for justness and correctness of financial
management in the limit of budget and
project agreement with no policy and no
decision making. |
No |
Executive
Director |
|
The Permanent Secretariat for
Code Observance
and reception
of complaints |
Authorized to sign invitation for inquiry,
paper asking for written clarification,
assignment note for his/her team member(s)
to accomplish investigation or to have
fact-finding in problematic field. before
making synthesis for MT or making
recommendation, or proposal for an
appropriated remedial action.
|
No |
Executive
Director |
|
During absence of Executive
Director in short and long mission, or sick
leave, or in annual leave |
|
Program
Coordinator |
Authorized to sign any routine affairs, any
expenditure for the purpose set out in the
budget and in the budgeting plan approved by
donors, or in the agreement between OEC and
Donors, assignment of staff for special
mission related to OEC policy.
|
No |
Executive
Director |
|
Authorized to sign recruitment and dismissal
of OEC’s staff, new proposal and fundraising
for operational development conformably with
vision and mission of OEC. |
Yes, common decision with MT |
|
Chairman of
Management
Committee |
Authorized to sign proposal for any
amendment, submitted to
approbation of the Board of directors |
Executive
Director |
|
